Very Low Cost Business Collaboration Suite with Free Forever Apps

Discover our specially curated business collaboration suite, where we've handpicked components that are not only the cheapest you'll find globally but also come with our official support. Start with minimal costs, leveraging free features, and seamlessly scale up to premium options as your business grows, ensuring you only pay for what you need when you need it.

Why Choose Us for Your Business Software Needs?

If you're a business owner looking for straightforward, no-frills software solutions to manage your operations at the lowest possible cost, you're in the right place. Unlike the expansive business collaboration suites offered by Google or Microsoft, we focus on providing the essentials:

Core Business Tools: We've gathered a selection of basic yet powerful software applications tailored to meet the fundamental needs of small businesses and nonprofits. You get what you need without the bloat of unnecessary features.
Affordability: Our model is designed to be cost-effective from the start. With a one-time sign-up fee for initial setup and training, you can access our basic offerings which are free forever, keeping your overhead low.
Flexibility: Add or remove applications as your business changes, without being locked into a rigid system. Our plans are designed for adaptability.
Self-Service or Support: Choose your level of involvement. If you're the DIY type, our resource pages offer all the guidance you need to get up and running without extra costs. If you prefer assistance, our consultants are here to help you understand and implement these tools effectively.
No Overwhelming Features: We understand that not every business needs the full suite of features that larger platforms push. Here, you get just what's needed to keep your business running smoothly, at a fraction of the cost.

We're committed to helping you manage your business with simplicity and efficiency, ensuring you only pay for what you truly need. Ready to streamline your operations without breaking the bank? READ ON!

PivotCloud Essentials - Start Your Business Right

Welcome to PivotCloud Essentials, where we empower new businesses with all the tools they need to kickstart their journey at an affordable price. What was once our Free Forever plan has evolved into an even more comprehensive solution, now available for as low as $20 per user per month.

What's Included:

Phone System: Communicate professionally with a business phone number with Zadarma.
Office Suite: Collaborate seamlessly with tools similar to Google Workspace or Microsoft Office 365 using Nextcloud collaboration technology along with tools from Collabora (LibreOffice) and OnlyOffice.
File Storage: Securely store and share your business documents in the cloud with Nextcloud Files.
Domain Name: Establish your brand with a custom domain.
Custom WordPress Website: Get a simple, yet effective website with our easy-to-use templates.
AI Readiness: Prepare for the future with AI tools tailored for micro businesses.
Educational Material: Access a wealth of resources to guide your business growth.

Support:

While support is available at an additional cost, we've made sure the DIY enthusiast has everything they need with free resources:

Tutorials
Guides
Community Forums
AI Support Chatbots (coming soon)

Free Forever Add-ons:

We understand the diverse needs of new businesses, so we offer a suite of Free Forever App Add-ons which provide all of the basics to get off the ground. As your business grows, you'll have a smooth upgrade path to paid upgrades with more advanced features.

The basic suite includes:

Accounting System: Manage your finances with ease with Wave.
CRM (Customer Relationship Management): Keep your client interactions organized with FridayCRM.
Project Management Software: Plan, track, and manage your projects efficiently with ClickUp.
Diagrams: Visualize your ideas or business processes with Draw.io.
Automation Tools: Streamline repetitive tasks to focus on growth with Zapier.
Payment Processing: Accept payments with integrated solutions with Stripe.
Scheduling: Manage appointments and meetings effortlessly with DoTimely.
Billing: Simplified invoicing and financial tracking with Wave, Stripe, or DoTimely.
Calendaring: Coordinate your team or clients with shared calendars with zCal.

Why Choose PivotCloud Essentials?

Affordability: Get started without breaking the bank.
Comprehensive: Everything you need under one roof to launch and grow your business.
Flexibility: Tailor your package with add-ons that fit your unique business needs.
Scalability: As your business grows, so can your plan with us.

Getting Started:

Sign Up: Register your business for as low as $20/user/month.
Customize: Choose the add-ons that suit your needs best.
Launch: Dive into your new business tools and start making your mark.

At PivotCloud, we've thought of just about everything you need to get your business off the ground. Whether you're a solopreneur or a small team, we've got you covered.

Join PivotCloud Essentials today and take the first step towards your business success!

Remember, additional support services are available for those who need a helping hand, ensuring you're never left to figure it out alone if you choose not to.

Note: Prices are subject to change. For the most up-to-date information, please contact us or check our pricing page.

What are the limitations of PivotCloud Essentials?

While the PivotCloud Essentials Plan offers an array of tools and services to help new businesses get started, there are several limitations, primarily dictated by the Software as a Service (SaaS) vendors who provide these tools:

User Limits: Many of the free versions are designed for small teams or individual use. Typically, these services might not scale well beyond a team of more than 10 users. This means:
- Some features might be locked behind a paywall for larger teams.
- Performance might degrade as the number of users increases.
- Support or advanced features might not be available.
Feature Restrictions:
- Basic Functionality: The free versions often include only basic functionality, with advanced features like custom reporting, automation, or integration capabilities reserved for paid plans.
- Storage and Bandwidth: There might be caps on storage, the number of emails you can send, or the amount of data you can process or store.
Support and Service Level:
- No Dedicated Support: Free plans generally do not include direct customer support. Users might have to rely on community forums, documentation, or self-help resources.
- SLAs (Service Level Agreements): There are typically no guarantees on uptime or performance, which could be critical for businesses as they grow.
Branding and Customization:
- Many tools might include branding of the SaaS provider on your interfaces, documents, or emails, which might not be ideal for branding your own business.
Integration Limitations:
- Free versions might not support or might have limited support for integrating with other tools or services, which could be a bottleneck as your business needs become more complex.
Data Ownership and Privacy:
- Some free services might have clauses that allow them to use your data for various purposes, or there might be less stringent privacy policies compared to paid plans.

How We Assist:

Resource Pages: We provide links to detailed resource pages where you can find answers to common questions, learn how to leverage each tool effectively, or understand its limitations better.
AI Assistant: If you're unsure about how a particular tool works or what its limitations are for your specific use case, you can ask our AI assistant for guidance. It can help you navigate through the documentation or suggest workarounds within the constraints of the free plans.

The Free Forever Plan is an excellent way to explore and utilize key business tools with a very minor investment. However, as your business grows, you might find these tools hit their scalability ceiling. It's a perfect starting point, but always consider the long-term needs of your business when planning for growth beyond the initial stages.

Is this a business software suite?

At PivotCloud, we transcend the traditional notion of a business software suite. Here's why we believe what we offer is much more:

Comprehensive Communication Tools: With an integrated Phone System, your business communication isn't just about emails and documents. You get a professional business phone line at an incredibly low cost, enhancing your business's external perception without the hefty price tag of traditional telecom solutions.
Incredible Free Add-ons: The array of Free Forever Add-ons we provide covers nearly every aspect of business operations:
- Accounting System
- CRM (Customer Relationship Management)
- Project Management
- Diagrams
- Automation Tools
- Payment Processing
- Scheduling
- Billing
- Calendaring
These add-ons, when pieced together, form a robust ecosystem that rivals what big tech companies offer but at a fraction of the cost or even for free.
Mature Open Source Office Suites: By leveraging mature open-source office suites, we ensure that you have access to powerful document creation, spreadsheet analysis, and presentation tools without the licensing fees associated with big tech software. This means you're not locked into proprietary software ecosystems.
AI Readiness and Educational Resources: The inclusion of AI readiness tools and a plethora of educational material means that not only do you get the tools, but you also get the knowledge to use them effectively, making your business future-proof and adaptable to new technologies.
Domain Name and Website: Starting with your own domain and a simple yet effective website gives your business an online presence from day one, something often overlooked in basic software suites but crucial for brand identity and customer outreach.
Scalability and Flexibility: While the free options might have limitations, the structure of our offerings allows for easy scaling. As your business grows, you can upgrade or add more features without having to switch platforms, ensuring continuity and reducing learning curves.
Value Proposition: When you factor in all these elements, the total value provided by PivotCloud at such a competitive price point (starting at just $20/user/month for core services, with many add-ons free) is a game-changer for startups and micro businesses. It's not just about offering tools; it's about providing an environment where businesses can thrive, innovate, and compete with larger entities without the financial burden.

In essence, what we offer transcends the label of a mere "business software suite" by providing an all-encompassing, cost-effective solution that supports every facet of modern business operations, from inception to growth, all while keeping costs low.

How can you keep your prices so low?

At PivotCloud, we've implemented several strategies to offer competitive pricing while still providing substantial value:

Leveraging Open Source Software:
- We utilize mature, open-source office suites and other tools, which significantly cuts down on licensing costs. This allows us to offer robust functionality without the high overhead of proprietary software.
Bulk Purchasing and Partnerships:
- We have agreements with various SaaS providers and infrastructure platforms that allow us to purchase services in bulk at discounted rates. These savings are then passed on to our customers.
Efficient Use of Cloud Infrastructure:
- By optimizing our cloud usage, we can reduce costs related to storage, bandwidth, and computing resources. We use scalable cloud solutions that match our usage patterns, avoiding overpaying for unused capacity.
Cost-Effective Add-Ons:
- Many of our additional services or "add-ons" are either free or come at a very low cost because they are either developed in-house with minimal overhead or sourced from providers who offer competitive pricing for bulk or long-term commitments.
Tiered Pricing Model:
- The $20/user/month plan focuses on essential services with limited functionality, ensuring that the base cost remains low. Additional features or capacity (like storage over 100GB, advanced phone features, or website enhancements) are priced incrementally to allow users to pay only for what they need, when they need it.
Automation and Self-Service:
- We've invested in automation and self-service platforms for both our internal operations and customer interactions. This reduces the need for extensive support staff and lowers support costs, which in turn helps keep pricing down.
Community and Peer Support:
- By providing abundant free resources, educational material, and fostering a community where users can help each other, we decrease the reliance on paid support services, which contributes to cost savings.
Flexible Billing:
- Offering annual billing with a discount encourages longer-term commitments, which helps with our forecasting and resource allocation, allowing us to negotiate better deals with our suppliers.
Targeted Market:
- We focus on micro businesses and startups, which means we can tailor our services to meet the specific needs of this demographic at a price point that's attractive to them. This focus helps us maintain lean operations tailored to our customer base.
Economies of Scale:
- As our user base grows, we benefit from economies of scale, which further reduces costs per user.

Additional Costs:

Storage: Yes, adding storage beyond 100GB will incur additional costs, but these are priced transparently so users can plan accordingly.
Phone Features: Certain advanced features or higher call volumes might require an upgrade, but basic functionality keeps the entry cost low.
Website Enhancements: Paid enhancements like custom designs, e-commerce capabilities, or SEO tools are available for those who need them, allowing users to scale their website as their business grows.

Our model is designed to be as cost-effective as possible at the entry level while providing clear, reasonable pathways for scaling and adding features, ensuring that businesses only pay for what they use and can grow with us without prohibitive costs.

Start with your own domain

If you wish to register a new domain and have us administer the DNS, please make sure you verify and register your domain name. This will allow us to setup services such as Google Workspace, mail security, spam protection, website and forwarding rules.

Even if you choose not to register a domain, you can still use our Free Forever apps.